Convert invoice PDF to Excel
Turn vendor invoice PDFs into Excel rows for bulk processing. Line items, tax, totals, and dates all extracted as proper data.
Accounts payable teams routinely process hundreds of vendor invoices a month, and most arrive as PDFs. Pulling the structured data — line items, quantities, unit costs, tax, totals — out of those PDFs and into your accounting system normally happens by hand. PDFOnly's PDF-to-Excel automates the extraction. Drop in an invoice, get back a spreadsheet with the line items as rows and the totals correctly typed.
The tool handles the most common invoice layouts: top-of-page header with vendor and date, middle table with line items, bottom block with subtotal/tax/total. Multi-page invoices (long itemized lists) get stitched into one continuous table. Currency symbols, parenthesized negatives, and percentage values are correctly typed. Output integrates cleanly into AP workflows, ERP imports, or just a monthly vendor spend pivot.
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Frequently asked questions
Will it match the line item structure exactly?
On clean invoices with clearly-defined tables: yes. On invoices with merged cells, multi-line descriptions, or non-standard layouts: 80-90% accuracy, may need cleanup of a few rows. Always verify totals before using the extracted data for accounting.
Can I batch-process a folder of invoices?
The web UI does one at a time. Pro plans include API access — POST a list of fileIds and get spreadsheets back as an array. Common in AP automation scripts.
Does it work on scanned (paper) invoices?
Yes — we OCR scans automatically before extracting. Quality of extraction depends on scan resolution: 300 DPI scans extract cleanly, lower-resolution scans may have number recognition errors. Always reconcile extracted totals against the source.