PDF tools for HR teams
Convert offer letters from Word to PDF, combine onboarding packets, sign documents digitally, watermark draft handbooks. Free for the basics.
HR runs on PDFs that need to be polished, professional, and easy to sign: offer letters, employee handbooks, benefits summaries, separation agreements, NDAs, expense policies. Most start in Word, get exported to PDF for distribution, and circulate among managers, candidates, and employees through an array of email and HRIS systems.
PDFOnly handles the everyday HR workflow: converting Word offer letters and policies to clean PDFs; combining candidate documents into review packets for hiring committees; signing offers and NDAs digitally without printing; watermarking draft handbooks during legal review; password-protecting compensation documents before circulation. Free for the basics, with Pro and Team plans for higher volume and shared workspaces.
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Frequently asked questions
Can our HR team share PDFs in a centralized workspace?
Yes — Team plans include shared workspaces with role-based access. Useful for centralizing candidate document packets, offer letter templates, and employee onboarding materials. Audit logs track who accessed what and when.
Are signed offer letters legally enforceable?
PDFOnly's signature stamp is a 'simple electronic signature' — acceptable for most employment offers, NDAs, and standard HR documents under US E-SIGN, eIDAS, and similar laws. For high-stakes contracts (executive employment, complex separation agreements with significant payments), use DocuSign or Adobe Sign for certified audit trails.
Can we batch-convert hundreds of offer letters?
Yes — Pro and Team plans include API access. POST your Word documents to /v1/tools/word-to-pdf and get back PDFs programmatically. Common in HRIS integrations and bulk-mailing workflows.